Parks and Reserves Event Permit application guidelines

Parks Victoria’s estate offers stunning mountain peaks, alpine landscapes, coastal parks, grassy plains, tall forests, rugged bushland and manicured gardens that provide the perfect setting for a variety of events.

 

Who should submit a Parks Victoria event application?

An application should be completed by persons who propose to conduct an event or organised activity on Parks Victoria managed land.

An organised activity may refer to:

  • Any activity such as a competition, tournament, festival, concert, promotion, fundraiser, picnic/gathering/private event or celebration, or any other similar event.
  • Any activity which includes any infrastructure, animals, vehicles, indigenous heritage sites or commercial activity (soliciting or collecting money, advertising, displaying signage).

 

Event permit lead times

Parks Victoria requires 8 weeks to process a land-based event permit from when all required documentation is received. Due to the high volume of applications, event permit applications received within this timeframe will not be accepted.

Multiple dates and parks can be nominated in one application.

 

How do I apply for a Parks and Reserves event permit?

1. Download and complete the Parks and Reserves event permit application form.

2. Gather the supporting documents (detail in the application form).

3. Submit all documents (Word, XLS, PDF, JPG files only) to events@parks.vic.gov.au

Upon receipt of your event application, an Activation Agreements Officer will contact you regarding your request.

Please note:

  • Submitting an event application does not guarantee event approval. 
  • A permit does not provide exclusive access to any area of a park. Public access must not be restricted during your event or activity.
  • Depending on the complexity of your event, you may be required to submit additional documents or information.
  • If you are conducting a series of events at different locations, you may need to complete a separate safety management plan or risk assessment addressing safety issues for each location.

 

For Information about holding your wedding on Parks Victoria Estate, visit our Wedding Ceremony and Wedding Photography and Filming Permit application guidelines page.

 

There is a formal Call for Dates process for events over 500 people at Werribee Park and Albert Park. Visit the Call for Dates page for further information.

 

Fireworks on Parks Victoria's Estate

Fireworks will only be considered for events that are of local, state, national or international significance.

Details on how to apply for an event permit with fireworks are included on the application forms.

 

Extreme weather clause

In the event of extreme weather conditions, a planned event may be cancelled by Parks Victoria in the interest of public safety.

 

Event, filming and photography FAQs

Check our frequently asked questions for answers about event, filming and photography on Parks Victoria's estate.

 

Fees

Events run by community, not-for-profit and charitable organisations incur a permit administration fee of $133.10 inclusive of GST.  Additional fees may apply depending on the nature of the event.

Recreational, private and commercial event fees vary depending on the chosen park and size of the event. 

For a full list of charges check Parks Victoria’s fee schedule.

 

Parks Victoria Sustainable Events Guide

Parks Victoria prides itself on its commitment to conservation and improving the health of our natural landscapes. The Parks Victoria’s Sustainable Events Guide is a useful tool for anyone organising an event on Parks Victoria estate. It is designed to be used as a reference during event planning to ensure you are making your event as sustainable as possible.

 

RPA / Drone usage

If you would like to use a RPA / Drone as part of your event, you will be required to provide more information and documents. Visit the RPA and Drone Filming and Photography Permit Application Guidelines page for more information.

 

For further information email events@parks.vic.gov.au

 
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